Importing Glossary entries

This forum is for all Flare related Tips and Tricks.
Have a tip or trick you use while working in Flare? Share it here.

Importing Glossary entries

Postby bennetty on Wed Aug 20, 2014 4:40 am

Hi,
Does anyone have a solution for creating a Glossary other than manually entering the terms and definitions.

I currently have all this information in a Google doc and wondered if there is a way to import this.

Any help would be much appreciated.

Thanks
bennetty
Propeller Head
 
Posts: 32
Joined: Tue Aug 19, 2014 8:28 am

Re: Importing Glossary entries

Postby wclass on Wed Aug 20, 2014 6:53 am

At the recent meeting of the quite new Melbourne Flare Users Group (MFUG: http://melbflareusergroup.wordpress.com ... /mfug-aug/) we discussed this very topic. Our esteemed guest speaker, Tony Self, provided a step by step guide of going from a Word table of definitions to a Flare glossary text file.
Basically you need to get under the hood and do a bit of find and replace to wrap the terms in the appropriate XML tags. I have done something very similar using EXCEL (copied Word table into the columns, put the XML tags into the surrounding columns, and saved as text). It's very quick!
The link above takes you to the MFUG site with the notice of the August meeting - browse around the resources to find further information from the talk.
Margaret Hassall - Melbourne
wclass
Propellus Maximus
 
Posts: 1219
Joined: Mon Feb 27, 2006 5:56 am
Location: Melbourne, Australia

Re: Importing Glossary entries

Postby bennetty on Thu Aug 21, 2014 4:06 am

Thanks for this Margaret - It worked!

I am now very happy :-)
bennetty
Propeller Head
 
Posts: 32
Joined: Tue Aug 19, 2014 8:28 am

Re: Importing Glossary entries

Postby sdcinvan on Fri Sep 05, 2014 8:08 am

Happy Friday all,

I am finally adding a glossary to each of my main projects and I was disappointed that Flare doesn't [appear to] support a glossary library. In other words, a master glossary where you maintain all your glossary terms and Flare picks the terms that are only relevant to each document. The alternative is that you must maintain multiple glossaries...but it seems rather inefficient if you must add and/or change terms across multiple glossaries.

Considering that Flare doesn't support anything like that (I submitted a feature request # 93377), how do you maintain glossaries, assuming multiple documents and different glossaries with a number of shared terms?
Thanks,
Shawn

If you think this is a good idea, I encourage you to submit a feature request: https://www.madcapsoftware.com/feedback ... quest.aspx
Shawn in Vancouver, Canada
Main tools used: Flare 11.x, InDesign, Google Docs, Lectora, Captivate.
Report bugs: https://www.madcapsoftware.com/feedback/bugs.aspx ▪ Feature requests: https://www.madcapsoftware.com/feedback/featurerequest.aspx[/i]
User avatar
sdcinvan
Propellus Maximus
 
Posts: 1260
Joined: Wed Aug 21, 2013 11:46 am
Location: Vancouver, Canada

Re: Importing Glossary entries

Postby Nita Beck on Fri Sep 05, 2014 8:41 am

@Shawn,
For one of my clients, we maintain the entire collection of glossary terms (which, BTW, we do as individual topics rather than as text in a glossary file) in a global project. Local projects can then import either specific glossary topics or the entire set, as needed. And in anticipation of the day when management says, "Hey, let's produce a 'Glossary of <CompanyName> Terms,'" we're poised to produce said document.
Nita
Image
Content Strategist / Information Architect / Flare Consultant: http://beck-communications.com
Manager, Rochester Flare User Group: http://www.facebook.com/RochesterFlareUserGroup
Nita Beck
Senior Propellus Maximus
 
Posts: 3286
Joined: Thu Feb 02, 2006 9:57 am
Location: Pittsford, NY

Re: Importing Glossary entries

Postby sdcinvan on Fri Sep 05, 2014 10:06 am

Nita Beck wrote:@Shawn,
For one of my clients, we maintain the entire collection of glossary terms (which, BTW, we do as individual topics rather than as text in a glossary file) in a global project. Local projects can then import either specific glossary topics or the entire set, as needed. And in anticipation of the day when management says, "Hey, let's produce a 'Glossary of <CompanyName> Terms,'" we're poised to produce said document.


I am assuming that your glossaries are static. Some of the terms used in my glossary will change over time, so I am reluctant to maintain many different glossaries. Also, I just find that duplicating glossary terms across multiple files is inefficient.

I am thinking of creating a glossary builder tool to write out custom glossaries. At least, I would only need to maintain a master glossary. The glossary.flglo file appears to be a simple XML file so it shouldn't be much of a challenge.
Shawn in Vancouver, Canada
Main tools used: Flare 11.x, InDesign, Google Docs, Lectora, Captivate.
Report bugs: https://www.madcapsoftware.com/feedback/bugs.aspx ▪ Feature requests: https://www.madcapsoftware.com/feedback/featurerequest.aspx[/i]
User avatar
sdcinvan
Propellus Maximus
 
Posts: 1260
Joined: Wed Aug 21, 2013 11:46 am
Location: Vancouver, Canada

Re: Importing Glossary entries

Postby sdcinvan on Fri Sep 05, 2014 10:08 am

sdcinvan wrote:
Nita Beck wrote:@Shawn,
For one of my clients, we maintain the entire collection of glossary terms (which, BTW, we do as individual topics rather than as text in a glossary file) in a global project. Local projects can then import either specific glossary topics or the entire set, as needed. And in anticipation of the day when management says, "Hey, let's produce a 'Glossary of <CompanyName> Terms,'" we're poised to produce said document.


Shall I assume that these glossaries are static?
Some of the terms used in my glossary will change over time, so I am reluctant to maintain many different glossaries. Also, I just find that duplicating glossary terms across multiple files is inefficient.

I am thinking of creating a glossary builder tool to write out custom glossaries. At least, I would only need to maintain a master glossary. The glossary.flglo file appears to be a simple XML file so it shouldn't be much of a challenge.
Shawn in Vancouver, Canada
Main tools used: Flare 11.x, InDesign, Google Docs, Lectora, Captivate.
Report bugs: https://www.madcapsoftware.com/feedback/bugs.aspx ▪ Feature requests: https://www.madcapsoftware.com/feedback/featurerequest.aspx[/i]
User avatar
sdcinvan
Propellus Maximus
 
Posts: 1260
Joined: Wed Aug 21, 2013 11:46 am
Location: Vancouver, Canada

Re: Importing Glossary entries

Postby Nita Beck on Fri Sep 05, 2014 10:51 am

Yes, my client's glossary terms are pretty static at this point. We end up editing / adding only on occasion.

BTW, are you aware that a glossary term in an .flglo file can also link to a topic? You can either enter the term's definition right in the .flglo file (but then you're limited to text only) or can link the term to a topic. We've got some glossary term definitions that link to other definitions, that include tables and/or images, or that include several paragraphs of narrative.

CAVEAT: We're not including the Glossary tab in our HTML5 output nor are we using (very many) inline links to glossary definition popups. I've not explored what Flare does with a term's definition that comes from a topic when it goes to build the Glossary tab or when using glossary definition popups.
Nita
Image
Content Strategist / Information Architect / Flare Consultant: http://beck-communications.com
Manager, Rochester Flare User Group: http://www.facebook.com/RochesterFlareUserGroup
Nita Beck
Senior Propellus Maximus
 
Posts: 3286
Joined: Thu Feb 02, 2006 9:57 am
Location: Pittsford, NY

Re: Importing Glossary entries

Postby sdcinvan on Fri Sep 05, 2014 4:03 pm

Nita Beck wrote:Yes, my client's glossary terms are pretty static at this point. We end up editing / adding only on occasion.

BTW, are you aware that a glossary term in an .flglo file can also link to a topic? You can either enter the term's definition right in the .flglo file (but then you're limited to text only) or can link the term to a topic. We've got some glossary term definitions that link to other definitions, that include tables and/or images, or that include several paragraphs of narrative.

CAVEAT: We're not including the Glossary tab in our HTML5 output nor are we using (very many) inline links to glossary definition popups. I've not explored what Flare does with a term's definition that comes from a topic when it goes to build the Glossary tab or when using glossary definition popups.


Hello Nita,

Thanks. Yes I am aware of assigning a glossary to a topic. I had to look it up, here: http://webhelp.madcapsoftware.com/flare ... rgets.htm# to make certain that I understood.
But it really won't help in my desire to only have a single master glossary, where Flare creates a list of only the terms relevant to the particular document.

This reminds me of my disappointment that MadCap only went 1/2 way. What I mean is that I can pop-up definitions of just the relevant words, in a master glossary, but I cannot list only the relevant in a glossary at the end of the document. Flare does kind of the reverse of what I need. :cry:
Shawn in Vancouver, Canada
Main tools used: Flare 11.x, InDesign, Google Docs, Lectora, Captivate.
Report bugs: https://www.madcapsoftware.com/feedback/bugs.aspx ▪ Feature requests: https://www.madcapsoftware.com/feedback/featurerequest.aspx[/i]
User avatar
sdcinvan
Propellus Maximus
 
Posts: 1260
Joined: Wed Aug 21, 2013 11:46 am
Location: Vancouver, Canada

Re: Importing Glossary entries

Postby Kim in GA on Tue Mar 19, 2019 8:52 am

These notes were circa 2014 and I'm afraid I was unable to find Tony Self's notes - is there now a way to import glossary entries from my (extensive) Excel file, please?
Kim in GA
Jr. Propeller Head
 
Posts: 7
Joined: Fri Mar 08, 2019 12:12 pm

Re: Importing Glossary entries

Postby Nita Beck on Tue Mar 19, 2019 10:38 am

Flare doesn't have a native importer for that. But Mattias Sander, an active member of the Flare community, offers a free plug-in that can do exactly that, among a whole lot of other very handy things. It's available at https://www.kaizenplugin.com/.
Nita
Image
Content Strategist / Information Architect / Flare Consultant: http://beck-communications.com
Manager, Rochester Flare User Group: http://www.facebook.com/RochesterFlareUserGroup
Nita Beck
Senior Propellus Maximus
 
Posts: 3286
Joined: Thu Feb 02, 2006 9:57 am
Location: Pittsford, NY


Return to Tips and Tricks

Who is online

Users browsing this forum: No registered users and 1 guest

cron