General Document Structure Help
Posted: Fri May 19, 2017 5:44 am
Hello,
I am a new Flare user. I have been working with it on and off for a few months now, and I created one pretty decent manual that I am happy with, but I am still very much a novice. Probably the most difficult part is trying to breakaway from my MS Word tendencies.
I work for a company that manufactures Fire suppression equipment. I am planning on re-vamping all of our documentation with flare. I am not going to try to import old manuals (because I know we can do much better), just start new. What I am trying to figure out is the best way to structure my documents in Flare. I want to create 11 different categories of Documents as follows:
Installation Manuals (print and web)
-General Install Manual
-Vehicle Specific Install Manual
-Industry specific Install manual
-ect.
Parts Manuals (print and web)
-General Parts Manual
-Industry Specific Parts Manual
-ect.
Service Manuals (print and web)
-General Service Manual
-Vehicle Specific
-Industry Specific
-ect.
Repair Manuals (print and web)
-General Repair Manual
-ect
Training Manuals (print and web)
-General Training
-Distributor Training
-Testing
-ect.
Owners Manuals (print and web)
-General
-Vehicle Specific
-ect.
Certificates (print)
-Training cert
-Inspection Cert
-ect
Forms (print and web)
-Risk Assessment
-Install Checklist
-System Reset Checklist
-Inspection Checklist
-ect.
Sales/Specs/Legal (print)
-General Spec
-Agreements
-ect.
Internal Process (print)
-Order processing
-production processes
-ect
Now, there is ALOT of content that is shared between many of these, for example a snippet that shows how to install a very common part. There is also ALOT of content that is specific to each manual, for example a vehicle specific installation manual that has pictures of an install that are only for that one specific vehicle. I want each of the categories to share the same style sheet, so that colors and fonts are all the same and can be changes in one spot, but the structure of the documents will be different, for example the structure of an installation manual will be much different than a form.
All that said, i am trying to figure out if I should set everything up with a Global Project, which contains templates for each of the 11 categories, stylesheet and common content? Or Should each category be its own project linked to a global project that contains the stylesheet and common content? Or should each category be its own project and just use external resources for common content (although I don't think I could have a single stylesheet using this method).
Below is a picture is some brainstorming I did. I am a VERY visual person, so I kind of need to see it drawn out. I would like to figure this structure out before I dive too much deeper into creating content. I appreciate any and all suggestions, comments and criticism! Thank you in advance!
I am a new Flare user. I have been working with it on and off for a few months now, and I created one pretty decent manual that I am happy with, but I am still very much a novice. Probably the most difficult part is trying to breakaway from my MS Word tendencies.
I work for a company that manufactures Fire suppression equipment. I am planning on re-vamping all of our documentation with flare. I am not going to try to import old manuals (because I know we can do much better), just start new. What I am trying to figure out is the best way to structure my documents in Flare. I want to create 11 different categories of Documents as follows:
Installation Manuals (print and web)
-General Install Manual
-Vehicle Specific Install Manual
-Industry specific Install manual
-ect.
Parts Manuals (print and web)
-General Parts Manual
-Industry Specific Parts Manual
-ect.
Service Manuals (print and web)
-General Service Manual
-Vehicle Specific
-Industry Specific
-ect.
Repair Manuals (print and web)
-General Repair Manual
-ect
Training Manuals (print and web)
-General Training
-Distributor Training
-Testing
-ect.
Owners Manuals (print and web)
-General
-Vehicle Specific
-ect.
Certificates (print)
-Training cert
-Inspection Cert
-ect
Forms (print and web)
-Risk Assessment
-Install Checklist
-System Reset Checklist
-Inspection Checklist
-ect.
Sales/Specs/Legal (print)
-General Spec
-Agreements
-ect.
Internal Process (print)
-Order processing
-production processes
-ect
Now, there is ALOT of content that is shared between many of these, for example a snippet that shows how to install a very common part. There is also ALOT of content that is specific to each manual, for example a vehicle specific installation manual that has pictures of an install that are only for that one specific vehicle. I want each of the categories to share the same style sheet, so that colors and fonts are all the same and can be changes in one spot, but the structure of the documents will be different, for example the structure of an installation manual will be much different than a form.
All that said, i am trying to figure out if I should set everything up with a Global Project, which contains templates for each of the 11 categories, stylesheet and common content? Or Should each category be its own project linked to a global project that contains the stylesheet and common content? Or should each category be its own project and just use external resources for common content (although I don't think I could have a single stylesheet using this method).
Below is a picture is some brainstorming I did. I am a VERY visual person, so I kind of need to see it drawn out. I would like to figure this structure out before I dive too much deeper into creating content. I appreciate any and all suggestions, comments and criticism! Thank you in advance!